Minutes of the Latest Board Meeting

ASQ Section 1118 WebEx Board Meeting

Date: Thursday, 6/3/2021

Time: 6:30 pm – 7:30 pm 

                            Attendees:                                      

Y

Jamie Supica, Chair            (elected)

 

Rita Miller, Education

 

N/A, Chair-Elect                 (elected)

Y

Stephen Brazil, Nominations

N

Cheryl Waack, Treasurer  (elected)

 

Jamie Supica, Membership 

Y

Rita Miller, Secretary       (elected)

N

David Mrozinski, Awards

 

Rita Miller, Programs

N

Benjamin Salazar, Healthcare

N

Tracy Rhea-Fox, Reservations

Shirelle Humphrey, Audit

 

Jamie Supica, Publicity/Communications

Y

Donna Blackmon, VoC

N

Cris Clifton, Employment

N

Michelle Henson, Webmaster

 

 

 

 

Note:  quorum = 4 with a minimum of 1 elected officer – or – 3 with 2 elected officers

A.  Previous Minutes & Financial Report: 

1.  Minutes from the Thursday, March 25, 2021 meeting were posted on the website, reviewed and approved by the Board.

2.  The financial report:  total section balance = $20,483.60 as of 6/3/2021, $1496.50 in BillHighway, per our 2021 budget requirements. Reviewed and approved by the Board.

3.  ASQ Middle Tennessee Section 1118 funds ($19,375.11) were deposited into the section’s ASQ BillHighway account on March 28, 2021 and available for section use on March 31, 2021

B.  Business Plan Matrix:  (Jamie Supica)

1.   Business Plan status:

a)   Membership Meetings – 3 of 7 complete; Jan 14, Feb 11, Mar 11, Apr 8, Sep 9, Oct 14, Nov 11 – 2 You Tube videos scheduled for each meeting

b)   Membership Tours – 0 of 2 complete; May 13-cancelled, December 9-Aegis

c)   Website – 1 of 1 complete; keep updated

d)   Paradigm – 3 of 9 complete; Jan-May, Sep-Dec

e)   Board Meetings – 1 of 5 complete; March 25, June 3, August 5, Oct 28, Dec 2

g)   TNCPE – approved $500 for 2021-payment pay in July 2021)

h)   Scholarship – Middle Tennessee Section 1118 is not offering a scholarship in 2021

i)    Vince Barry Award – 0 of 1; will be awarded in November – congratulations 2020 award winner – Cris Clifton!

2.   Business Plan status reviewed and approved by the Board.

C.  Programs Review:  (Rita Miller)

1.   Membership Meetings and Tour plans confirmed for 2021 and 2022 Calendar Years 

2021 Meeting Dates and Topics – 2nd Thursday of the Month

Date

Clinic Presentations

Main Presentations

 

1/4/21

Agile Lean Six Sigma (Jay Arthur) https://www.youtube.com/watch?v=VP7IfVCyBkM (13:47)

Introduction to Agile - Transformation, Best Practices and Common Problems (Marten DuPont) https://www.youtube.com/watch?v=fCE1PmtbGXQ (1:28:48)

2/11/21

Lean Thinking and Lean Government (Jeff Fuchs) https://www.youtube.com/watch?v=uw97WGSy0Ag (27:55)

Lean Six Sigma in Government: Stories of Success (Ken Guy, Eunjoo Greenhouse, Larry Ehl) https://www.youtube.com/watch?v=luT-pWgWXVk (58:48)

3/11/21

Applied Lean Six Sigma Methodology can Help Hospitals Thrive Beyone COVID-19 (Moshe Starkman, Cindy Abraham) https://www.youtube.com/watch?v=hvWljKEJ7Mk (55:27)

20 Years of Product Management in 25 Minutes (Dave Wascha) https://www.youtube.com/watch?v=i69U0lvi89c (29:54)

4/8/21

What is Lean IT? (Jez Humble) https://www.youtube.com/watch?v=b19fWPnVAgY (32:24)

Introduction to Lean Six Sigma Methodology https://www.youtube.com/watch?v=PQspf3q12mo (58:56)

 5/13/21

Tour Cancelled – COVID-19

Tour Cancelled – COVID-19

 9/9/21

IoT: Mistakes made, lessons learned (Hajime Sugiyama) https://www.youtube.com/watch?v=U7eEB__3Tz0 (34:26)

Moving Manufacturing Beyond Lean with Digitalization and IIoT (Matt Bernhard, Joe Gerstl) https://www.youtube.com/watch?v=RQdwjUugY60 (57:19)

 10/14/21

IT Ops Kanban at Autotrader.co.uk (Ian Carroll) https://www.youtube.com/watch?v=EzFEKwx3HkY (23:28)

Lean Enterprise (Jez Humble, Gary Gruver) https://www.youtube.com/watch?v=TcbmRRy-vno (1:40:23)

11/11/21

You Tube Webinar to be selected

You Tube Webinar to be selected

12/9/21

Tour – Aegis Sciences Corp. – 7:00-8:00 PM

Dinner –   6:00-6:45 PM

(ASQ Section 1118 is buying pizza/soft drinks)

Aegis Sciences Corp., 501 Great Circle Rd., Nashville, TN 37228, (800) 533-7052

Requirements:  safety glasses, closed-toe shoes, no phones

Dinner – Aegis Sciences Corp., 501 Great Circle Rd., Nashville, TN 37228

Pending Scheduling:  The Forgotten Steps of 6-Sigma ... How Motorola and GE Achieved Results (David Licon - mdlicon@gmail.com)

2. Membership Meetings are 5:15 pm dinner, 6:00 pm clinic and 7:00 main speaker

a)   September 9, 2021 – 2 You Tube videos scheduled

b)   October 14, 2021 – 2 You Tube videos scheduled

c)   November 11, 2021

d)   December 9, 2021 (tour)

3.   Board Meetings are 5:30-dinner, 6:00 - 7:00 pm Meeting (WebEx are 6:30-7:30 pm):

a)   Thursday, August 5, 2021 (WebEx)

b)   Thursday, October 28, 2021 (WebEx)

c)   Thursday, December 2, 2021 (WebEx/Golden Corral)

4.   Decision was made to have January, February, March, April, September, October and November Membership Meetings virtual

D.  Functional Chair Input

1.   Chair (Jamie Supica) – N/A

2.   Chair Elect (?) – N/A

3.   Treasurer (Cheryl Waack) – N/A 

4.   Secretary (Rita Miller) – N/A

5.   Programs (Rita Miller) –

a)   January 14, 2021 – clinic = You Tube, speaker = You Tube

b)   February 11, 2021 – clinic = You Tube, speaker = You Tube

c)   March 11, 2021 – clinic = You Tube, speaker = You Tube

d)   April 8, 2021 – clinic = You Tube, speaker = You Tube

e)   May 13, 2021 – tour = cancelled (COVID)

f)   September 9 2021 – You Tube, speaker = You Tube

g)   October 14, 2021 – You Tube, speaker = You Tube

h)   November 11, 2021 – clinic = ?, speaker = ?

i)    December 9, 2021 – tour = Aegis

6.   Reservations (Tracy Rhea-Fox) – N/A

7.   Membership (Jamie Supica) – N/A

8.   Publicity & Communications (Jamie Supica) – N/A

9.   Education (Rita Miller) – no 2021 scholarship available

10. Nominations (Stephen Brazil) – N/A

11. Awards (David Mrozinski) – N/A

12. Healthcare (Ben Salazar) – N/A

13. Webmaster (Michelle Henson) – N/A

14. Employment (Cris Clifton) – N/A

15. Voice of the Customer (VoC) (Donna Blackmon) – N/A

16. Audit (Shirelle Humphrey) – N/A

E.  Old Business:  (All)

1.   The location of Membership & Board Meetings:

-     Golden Corral, 315 Old Lebanon Dirt Rd., Hermitage, TN 37076 – or WebEx

2.   The 2021 and nominated 2022 officers and Board Members:

a)   Chair                            (2021-Jamie Supica)               (2022-?)

b)   Chair-Elect                    (2021-?)                                (2022-?)

c)   Treasurer                      (2021-Cheryl Waack)              (2022-Cheryl Waack)

d)   Secretary                      (2021-Rita Miller)                   (2022-Rita Miller)

e)   Programs                      (2021-Rita Miller)                   (2022-Rita Miller)

f)   Reservations                  (2021-Tracy Rhea-Fox)           (2022-Tracy Rhea-Fox)

g)   Membership                  (2021-Jamie Supica)               (2022-Jamie Supica)

h)   Publicity & Comm.         (2021-Jamie Supica)               (2022-Jamie Supica)

i)    Education                     (2021-Rita Miller)                    (2022-Rita Miller)

j)    Nominations                 (2021-Stephen Brazil)            (2022-Stephen Brazil)

k)   Awards                        (2021-David Mrozinski)           (2022-David Mrozinski)

l)    Healthcare                   (2021-Benjamin E. Salazar)    (2022-Benjamin E. Salazar)

m)  Webmaster                  (2021-Michelle Henson)          (2022-Michelle Henson)

n)   Employment                 (2021-Cris Clifton)                 (2022-Cris Clifton)

o)   VoC                             (2021-Donna Blackmon)         (2022-Donna Blackmon)

p)   Audit                           (2021-Shirelle Humphrey)      (2022-Shirelle Humphrey)

3.   On-line ASQ Headquarters webinars available to use in place of “live” speakers for Membership Meetings.

4.   Based on monthly You Tube Membership viewings, we will continue to offer You Tube videos in lieu of face-to-face meetings for the rest of the 2021 calendar year.

      Our 2019 Membership Meeting attendance averaged between 14-15 attendees.

      Virtual (You Tube webinars) Membership Meeting attendance for 2020-2021:

September 10 (23 attendees)    January 14 (16 attendees)      April 8 (11 attendees)

October 8 (13 attendees)          February 11 (19 attendees)    September 9(? attendees)

November 12 (8 attendees)      March 11 (14 attendees)        October 14 (? attendees)        

‘Virtual’ Membership Meetings consists of two You Tube videos.  Members completing the viewing emailed Rita (ritamillertn@bellsouth.net), stating the month of the You Tube videos viewed, for Membership Meeting attendance credit.  The Paradigm and section website have the web addresses for the You Tube connections.

5.   Aegis tour on December 9, 2021 and will be reviewed at the October 28, 2021 Board Meeting.

6.   There were 3 Board Members (Cheryl Waack, Ben Salazar and Shirelle Humphrey) not receiving the Paradigm.  In the ASQ HQ system, Ben ‘opted in to receiving communication from the section’ which is probably why he is not in the Paradigm download.  Cheryl needs to update her ASQ profiles in ASQ.com with the addition of an email address.  Shirelle found out her company was no longer paying her ASQ dues and she paid them so should be on our section ASQ HQ list download for the September Paradigm – Jamie to verify.

7.   BillHighway account – deposit of Section 1118 funds complete.  Cheryl has successfully withdrawn funds, with Jamie approving the expenditures.

8.   Middle Tennessee Section 1118 Regional Representative is Monica Rynders at Mrynders@asq.org, per Jamie.

F.   New Business:  (All):

1.   Jamie reported receiving ‘spam’ emails in ‘Webforms’ – in Russian – when he translated it, it seems a waterwell dealer is the culprit.

G.  Assignments:

1.   All

a)   Next Board Meeting – Thursday, August 5, 2021, WebEx @ 6:30-7:30 PM

b)   Update website pages you are responsible for in a timely manner.

c)   Contact Secretary (ritamillertn@bellsouth.net) with Membership Meeting clinic/main speaker contacts – also – possible tour

2.   Jamie Supica

a)   Add your ‘Letter from the Chair’ to the Paradigm and email to current ASQ HQ membership roster at beginning of each month – September is next Paradigm

b)   Be aware that Cheryl may need you to approve BillHighway withdrawals

c)   Check in Paradigm ASQ HQ download for September that Shirelle is now included as a section member

3.   Cheryl Waack

a)   Send financial statements to Secretary prior to Board Meetings – total section balance and BillHighway amount.

4.   Tracy Rhea-Fox

a)   We will not be meeting at the Golden Corral for our Board Meetings – or – Membership Meetings for the 2021 calendar year

5.   Rita Miller

a)   Bring laptop, projector, speaker, screen and podium to next Membership Meeting we schedule at the Golden Corral

H.  Closing:

1.   Next Board Meeting – Thursday, August 5, 2021, 6:30-7:30 PM WebEx

2.   Adjourned at 6:47 PM


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