Minutes of the Latest Board Meeting

ASQ Section 1118 WebEx Board Meeting

Date: Thursday, 3/28/19

Time: 6:30 pm – 7:30 pm

                            Attendees:                                      

Y

Doug Sadtler, Chair           (elected)

N

Mark Moehle, Education

N

N/A               Chair-Elect  (elected)

N

Stephen Brazil, Nominations

N

Cheryl Waack, Treasurer  (elected)

N

Vinson Dill, Re-certification

Y

Rita Miller, Secretary       (elected)

N

David Mrozinski, Awards

 

Doug Sadtler, Programs

Y

Shirelle Humphrey, Healthcare

N

Tracy Rhea-Fox, Reservations

 

Shirelle Humphrey, Audit

 

Doug Sadtler, Publicity/Communications

Y

Donna Blackmon, VoC

N

Cris Clifton, Employment

N

Michelle Henson, Webmaster

Y 

Jamie Supica, Membership 

 

 

Note:  quorum = 4 with a minimum of 1 elected officers

A.  Previous Minutes & Financial Report: 

1.  Minutes fromThursday, December 6, 2018 meeting - posted on the website, reviewed/approved by Board.

2.   The financial report:  checking account balance = $4617.62 as of 3/25/19; CD balance = $1600.00 as of 3/25/19); reviewed/approved by Board.

B.  Business Plan Matrix:  (Doug Sadtler)

1.  Business Plan status:

a)   Membership Meetings – 3 of 7 complete; Jan 10, Feb 14, Mar 14, Apr 11, Sep 12, Oct 9, Nov 14

b)   Membership Tours – 0 of 2 complete; May 9-Zeiss Metrology, December 12-?

c)   Website – 1 of 1 complete; keep updated

d)   Paradigm – 3 of 9 complete; Jan-May, Sep-Dec

e)   LinkedIn – 1 of 1 complete; icon on website.

f)   Board Meetings – 1 of 5 complete; March 28, June 27 (Volunteer Appreciation Dinner), Aug 1, Oct 24, Dec 5

g)   TNCPE – approved $1000 for 2019-payment to be made in October 2019

h)   Scholarship – Middle Tennessee Section 1118 is not offering a scholarship in 2019

i)    Vince Barry Award – 0 of 1; November Membership Meeting event – congratulations 2018 award winner – Donna Blackmon!

j)    Volunteer Appreciation Dinner – 0 of 1; June 27th Board Meeting at Amerigo

2.   Business Plan status reviewed and approved by the Board.

C.  Programs Review:  (Doug Sadtler)

1.  Membership Meetings and Tour plans confirmed for 2019 and 2020 Calendar Years 

2019 Meeting Dates and Topics – 2nd Thursday of the Month

Date

Clinic Presentations

Main Presentations

 

1/10/19

TNCPE - Examiners

(Tamera Fields – tamera.fields@tncpe.org)

TNCPE – What’s new

(Tamera Fields – tamera.fields@tncpe.org)

2/14/19

Challenges Faced by Quality Departments (Don Goolsby)

Food Safety

(Bob Thrash-bob.thrash@icloud.com)

3/14/19

Webinar – The Client Experience Matters (Rita Miller)

Re-Certification

Vinson Dill

4/11/19

DOE Taguchi Method

(Scott Guess-Sguess@flowserve.com)

Strategic Planning

(David Licon - mdlicon@gmail.com)

 5/9/19

Tour – Zeiss Metrology – 7:00 PM

Dinner – Cracker Barrel – 5:30 PM          (Everyone pays for own dinner)

Email Rita (ritamillertn@bellsouth.net) if you plan to attend - and - state if you're planning on attending the dinner (we call-ahead to the restaurant with a head count expected)

618 Grassmere Park Suite 3 Nashville, TN 37211 USA

4323 Sidco Drive, Nashville, TN 37204      I-65 @ Harding Exit     (615) 331-6733

 9/12/19

 

 

 10/10/19

 

 

11/14/19

 

 

12/12/19

Tour -

Dinner -

 

2.   Membership Meetings are 5:15 pm dinner, 6:00 pm clinic and 7:00 main speaker

a)   May 9, 2019 (tour)

b)   September 12, 2019

c)    October 10, 2018

d)    November 14, 2019

e)   December 12, 2019 (tour)

f)   January 9, 2020

g)  February 13, 2020

h)  March12, 2020

i)   April 9, 2020

j)  May 14, 2020 (tour)

3.   Board Meetings are 5:30 - 7:00 pm (WebEx are 6:30-7:30 pm):

a)   Thursday, June 27, 2019 (Volunteer Appreciation Dinner-Amerigo on West End)

b)   Thursday, August 1, 2019 (Golden Corral)

c)   Thursday, October 24, 2019 (WebEx)

d)   Thursday, December 5, 2019 (Golden Corral)

e)   Thursday, March 26, 2020 (WebEx)

f)   Thursday, June 25, 2020 (Volunteer Appreciation Dinner)

g)   Thursday, August 7, 2020 (Golden Corral)

h)   Thursday, October 22, 2020 (WebEx)

i)    Thursday, December 3, 2020 (Golden Corral)

4.   ASQ Headquarters available Webinars are being reviewed by Board members for presentation in the ‘clinic’ or ‘main speaker’ spot at 2019 and 2020 Membership Meetings.

D.  Functional Chair Input

1.   Chair (N/A) – N/A

2.   Chair Elect (N/A) – N/A

3.   Treasurer (Cheryl Waack) – N/A 

4.   Secretary (Rita Miller) – N/A

5.   Programs (Doug Sadtler) –

a)   January 10, 2019 – clinic = TNCPE, speaker = TNCPE

b)   February 14, 2019 – clinic = Don Goolsby, speaker = Bob Thrash

c)   March 14, 2019 – clinic = Stephan Brazil/Rita Miller, speaker = Vinson Dill

d)   April 11, 2019 – clinic = Scott Guess, speaker = David Licon

e)   May 9, 2019 – tour = Zeiss Metrology, Cracker Barrel (Dinner)

f)   September 12, 2019 – clinic = ?Terry Regel?, speaker = ?

g)   October 10, 2019 – clinic = ?, speaker = ?

h)   November 14, 2019 – clinic = ?, speaker = ?

i)    December 12, 2019 – tour = ?

6.   Reservations (Tracy Rhea-Fox) – N/A

7.   Membership (Jamie Supica) – N/A

8.   Publicity & Communications (Doug Sadtler) – N/A

9.   Education (Mark Moehle) – no 2019 scholarship available

10. Nominations (Stephen Brazil) – N/A

11. Awards (David Mrozinski) – N/A

12. Healthcare (?) – N/A

13. Webmaster (Michelle Henson) – N/A

14. Employment (Cris Clifton) – N/A

15. Voice of the Customer (VoC) (Donna Blackmon) – N/A

16. Audit (Shirelle Humphrey) – N/A

E.  Old Business:  (All)

1.   The location of Membership & Board Meetings:

-     Golden Corral, 315 Old Lebanon Dirt Rd., Hermitage, TN 37076

2.   The 2019 and nominated 2020 officers and Board Members:

a)   Chair                            (2019-N/A)                            (2020-Jamie Supica)

b)   Chair-Elect                   (2019-N/A)                            (2020-?)

c)   Treasurer                      (2019-Cheryl Waack)             (2020-Cheryl Waack)

d)   Secretary                      (2019-Rita Miller)                  (2020-Rita Miller)

e)   Programs                      (2019-Doug Sadtler)              (2020-Doug Sadtler)

f)   Reservations                 (2019-Tracy Rhea-Fox)          (2020-Tracy Rhea-Fox)

g)   Membership                 (2019-Jamie Supica)               (2020-Jamie Supica)

h)   Publicity & Comm.     (2019-Doug Sadtler)              (2020-Doug Sadtler)

i)    Education                     (2019-Mark Moehle)              (2020-Mark Moehle)

j)    Nominations                 (2019-Stephen Brazil)            (2020-Stephen Brazil)

k)   Awards                        (2019-David Mrozinski)        (2020-David Mrozinski)

l)    Healthcare                    (2019-?)                                  (2020-?)

m)  Webmaster                  (2019-Michelle Henson)        (2020-Michelle Henson)

n)   Employment                 (2019-Cris Clifton)                (2020-Cris Clifton)

o)   VoC                            (2019-Donna Blackmon)       (2020-Donna Blackmon)

p)   Audit                            (2019-Shirelle Humphrey)     (2020-Shirelle Humphrey)

3.   On-line ASQ Headquarters webinars available to use in place of speakers for Membership Meetings.

4.   2019 nominees – need Healthcare Chair – Jamie to ask contacts about interest in filling this role.

5.   Volunteer Appreciation Dinner (Thursday, June 27, 2019) at Amerigo’s – West End – purchased $600 gift certificates; a $350 gift card is in Amerigo’s safe and Rita has the $250 to be used at our June 27th event.

6.   Discussion of the new ASQ Section Operating Agreement – ASQ HQ website issues with Paradigm publication, fund allocation process. Section 1118 funds are to be put into the direct control of Region 7 at an undetermined date.  ASQ HQ dictated that sections use “myASQ.org” for their website and as the sole communication portal for ASQ information – but have not offered any help to do this – and have not reached out to find out what needs our section has in a website application.  The move to disband our current website and move to “myASQ.org” is at an undetermined date.

F.   New Business:  (All):

1.   Member Unit Operating Agreement (MUOA) was signed by Rita and submitted to ASQ HQ on 3/13/19 (the deadline for submission).

2.   Vinson Dill mentioned something about the Recertification Chair position still being recognized by ASQ HQ as an advisory role for the on-line process.  He did not want to take this roll at this time.  Rita will get more info from Vinson on this role.

3.   Discussed and approved that we purchase Visa gift card to cover Amerigo’s event (beyond the $600 we already have) in an amount determined by our Treasurer (based on expenditures on this event from the last 2 years).

4.   Discussed and approved the purchase of 16 more $25 gift cards ($400 total) for speaker gifts.

5.   Board Members - send Rita an email (ritamillertn@bellsouth.net) if you plan on attending the Volunteer Appreciation Dinner at Amerigo's on Thursday, June 27, 6:30 PM gathering and 7:00 PM dinner - plus - if you're bringing a guest, supply the guest's name

6.   Start thinking about 2020 Business Plan (think minimal expenditures).

G.  Assignments:

1.   All

a)   Next Board Meeting – Thursday, June 27, 2019, at Amerigo’s on West End, 7:00 PM

b)   Update website pages you are responsible for in a timely manner.

c)   Email Rita (ritamillertn@bellsouth.net) if you’re planning on attending the Thursday, June 27, 2019 Amerigo’s ‘Volunteer Appreciation Dinner’ – include the name of the guest if you’re bringing one

d)   Contact Secretary (ritamillertn@bellsouth.net) with your Webinar presentation choice or Membership Meeting clinic/main speaker contacts – also – possible tour destinations

2.   Jamie Supica

      a)  See if any of your contacts have interest in becoming the ‘Healthcare Chair”

3.   Cheryl Waack

a)   Send monthly financial statements to Board Members.

b)   Determine $ amount for Visa gift card (based on last 2 Amerigo’s Volunteer Appreciation Dinners) to cover our expenses beyond the $600 we currently have Amerigo’s gift cards for the event.

4.   Tracy Rhea-Fox

a)   Check reservations at Golden Corral for 2018 Membership Meetings 5:00-8:30 pm (large meeting room:  April 11, 2019, September 12, 2019, October 10, 2019, November 14, 2019) and Board Meetings 5:30-7:00 pm (small meeting room:  August 1, 2019, December 5, 2019)

5.   Rita Miller

a)   Bring laptop, projector, speaker, screen and podium to next Membership Meeting

b)   Purchase 16 speaker gift cards - $25 each

c)   Purchase Visa gift card in amount Cheryl determines for the balance of the Amerigo’s Volunteer Appreciation Dinner.

H.  Closing:

1.   Next Board Meeting – Thursday, June 27, 2019, at Amerigo’s on West End

2.   Adjourned at 7:10 pm


Printer-friendly format